Research Administrative Assistant III - Molecular and Cell Biology Laboratory, Dr. Reuben Shaw
Job #: H107
Position Description:
Provides general administrative (executive level) support to the PIs and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to Administrative units (Payroll, Human Resources, Grant administration, Computing, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond scope of defined standard protocols. May provide some assistance/and or guidance to lower classified administrative support staff.
Education:
Required:
- Bachelor's degree or equivalent combination of education and work experience.
Experience:
Required:
- Minimum of 4 years of increasingly complex, administration or executive support.
- Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
- Excellent organizational and time management skills, able to set up work flow processes, prioritize, and particular attention to detail.
- Proficiency with office equipment, computers and Microsoft Office Suite.
- Experience carrying out assignments with minimal instruction.
Preferred:
- Prior experience in a research and/or academic environment.
- Management level administrative support experience.
- Familiarity with federal and state grant rules and processes.
Special Requirements:
- Must be willing to work in an animal-related research environment.
- Able to occasionally work a flexible schedule based on workload and deadlines.
- Must be able to work occasional overtime.
- Position may require working in multiple physical locations on campus.
- Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
- Must be able to maintain confidentiality.
- Successful completion of the Institute’s background investigation.
Physical Requirements:
This position requires constant sitting and working inside.
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