Operations Coordinator (a.k.a Office Ninja)

Serve as chief human resources administrator (approximately 40% of time). 

§ Assist in the hiring process, including posting open positions and coordinating reference checks

§ Coordinate employee on-boarding and exiting

§ Maintain up to date personnel information and files

§ Maintain updated job requirements and job descriptions for all positions

§ In coordination with Business Office, manage and administer employee benefits (including health insurance, retirement plan, supplementary insurance, etc.), working with both employees and vendors

§ Respond to requests for information and submit paperwork, as needed, to external agencies such as Bureau of Workers Compensation, Ohio Department of Jobs and Family Services, verification of employment, etc.

§ Maintain employee handbook, contribute to policy development and revision, and ensure compliance of policies with applicable employment laws

§ Participate in disciplinary and termination meetings

Maintain OEFFA’s office and property (approximately 40% of time). 

·        Building management

§ Act as primary facilities manager, ensuring the space remains safe, clean, and workable

§ Be primary contact for OEFFA and building tenants regarding leases, rent, and maintenance needs

§ Communicate with facilities management service, prioritize needs for the service technician

§ Stock building supplies

·        Office management

§ Stock and order adequate supplies and furniture for programs and general office operations

§ Maintain and update office technology as needed, including phone systems, copiers, computer hardware, and software

§ Ensure that lease vehicles are properly maintained

Coordinate business operations (approximately 15% of time).

§ Ensure that all state and federal business reports are filed in a timely manner

§ Manage registrations for OEFFA’s annual conference

·        Provide executive support (approximately 5% of time). As requested, assist the Executive Director with:

§ Research and follow up on incoming issues and concerns

·        Ease in managing multiple projects simultaneously, working independently and under a deadline, prioritizing responsibilities, taking initiative, and protecting confidential information

·        Experience in the human resources field, experience or familiarity with Ohio employment law and regulations

·        A strong customer-service orientation

·        Careful and sensitive professional judgment

·        Comfort and interest in using technology, and substantial experience using Microsoft Office suite’s advanced features (such as mail merge, working with forms and fields, etc.)

·        Previously managed office phone systems, computer networks, and/or provided desktop support in their workplace

·        Been responsible for a property, as manager or owner (residential or commercial)

We consider it a plus if you have:

·        A bachelor’s degree or equivalent

·        2-5 years office management or other relevant experience

·        Prior experience working in a non-profit, school, or socially responsible organization

·        Must be able to effectively operate a computer and other office productivity machinery, such as a copy machine, fax/printer, and telephone, as well as, be proficient in Microsoft Office (eg. Excel, Word, PowerPoint, OneNote)

·        Must be fluent in English

·        Must be able to work cooperatively with others

·        Must be able to arrange transportation for offsite duties during the workday, on occasion

·        Must be able to occasionally work evening and weekend hours including overnight travel

·        Must be able to sit at a desk for long periods of time maintaining concentration with frequent interruptions

·        Must be able to ascend/descend stairs multiple times a day

·        Must comply with all company policies and procedures and maintain regular and punctual attendance

·        Must be able to occasionally work in outdoor weather conditions

·        Must be able to meet project and report deadlines

The Ohio Ecological Food and Farm Association is an equal opportunity employer.

Compensation for this full-time position is commensurate with experience and includes health insurance, paid time off, holidays, and sick leave. The position is based in Columbus, Ohio. Telecommuting is not an option.

Deadline for Applications: Review of applications begins on February 25, 2020. Interested candidates are advised to apply by this date to receive full consideration, although the position will stay open until filled. (If this posting is removed from the OEFFA website, we are no longer accepting applications.)

Your application should be addressed to Carol Goland, Executive Director, and consists of three items assembled in a single document: a cover letter, resume, and contact information for three professional references with phone number and email (indicate their relationship to you). In your cover letter please tell us how your experience and background make you the perfect Operations Coordinator for OEFFA. Please combine these as a single PDF file and submit via email to jobs@oeffa.org with subject line Operations Coordinator. Electronic submissions only; incomplete applications will not be considered.