Administrative Assistant 2
The Administrative Assistant 2 for the Pocatello Regional Office provides administrative support to the Regional Administrator as well as to the office staff, oversees facility management, maintains the vehicle fleet and fulfills fiscal responsibilities.
Example of Duties:
- Provide Administrative support for the Regional Administrator to include but not limited to
- Travel arrangements
- calendar appointments
- billing and purchasing
- budget reports
- Manage office support functions such as
- Assist staff with purchase requisitions, travel arrangements and supply orders
- Computer support liaison with Information Technology
- Supervise PRO billing and accounts receivable functions
- Supervise and administer public records request
Minimum Qualifications:
Good knowledge of:
- office support functions including word processing
- filing
- composing a variety of business documents
- reception
- researching, compiling, and summarizing data for reports.
Experience:
- interpreting, applying and explaining complex information such as regulations, policies or services
- independently solving problems/performing liaison activities in a work setting
- coordinating activities requiring complex arrangements.
Specialty Minimum Qualifications (required for this position):
- DEQ MQ 11 Financial Record Keeping Methods - Some knowledge of financial record keeping methods gained through completion of at least a one-semester course in financial record keeping or accounting that covered debiting, crediting, reconciling and balancing financial records and verifying their accuracy AND I have at least six months of experience; OR at least one year of experience performing accounting/financial record keeping duties as the predominant responsibility of the job. (This must be full time, paid experience. Experience keeping a checkbook or doing personal finances is non-qualifying.) This specialty area is not required for all positions. Responding "No" to this item will not affect your score nor disqualify you from positions that do not require this specialty.
- DEQ MQ 35 Supervisory Practices - Some knowledge of supervisory practices through completion of a class or seminar (of more than 1 day) specifically covering supervisory practices or the elements of supervision; OR completion of a college-level personnel related course covering supervisory practices; OR lead work experience that involved work assignment, direction, and monitoring of staff (such experience on a fill-in basis is non-qualifying unless for a period equivalent to a minimum of three months or more - they do not have to be consecutive months).
Supplemental Information:
Physical requirements
- Ability to sit and work on a computer for 2-4 hours at a time
- Ability to reach and bend for filing purposes
- Ability to lift 30 pounds when working with file boxes
- Some travel may be required
- Must have a valid driver's license
The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.
To protect human health and the quality of Idaho's air, land, and water.
If you have questions, please contact us at:
Phone: (208) 373-0333