Administrative Assistant, Senior
Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration. Our company promotes a positive culture while ensuring the safety and reliability of our nation's naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy's submarines and aircraft carrier Fleets. Looking for a lifetime career? Apply today!
Job Description
Are you an organized, proactive professional who enjoys making a meaningful impact? The Naval Nuclear Laboratory's Reactor Plant Contractors' Office (RPCO) at Norfolk Naval Shipyard is seeking a motivated Administrative Assistant to serve as a key member of our team. This is more than a traditional administrative role. As the sole Administrative Assistant supporting our remote site, you'll have the opportunity to take ownership of critical programs, collaborate with shipyard leadership, and serve as NNL's representative for Security, Facilities, and Safety-related activities. You'll play an essential role in ensuring smooth day-to-day operations while helping create an efficient, safe, and well-supported work environment.
What You'll Do
In this dynamic and highly visible position, you will:
- Provide administrative support to RPCO leadership and staff, helping drive mission success.
- Utilize a variety of technology platforms and software tools, including databases, spreadsheets, SharePoint, OneNote, and other business applications.
- Manage and maintain technical manual libraries and critical organizational records.Coordinate travel arrangements, including local, domestic, and international travel.
- Support budgeting activities, purchasing requests, and financial tracking processes.
- Lead and coordinate employee morale and engagement events.
- Administer programs related to personal protective equipment (PPE) and workplace safety initiatives.Manage shipping, receiving, mail distribution, and inventory accountability processes.
- Support employee lifecycle activities, including onboarding, orientations, transfers, retirements, and separations.
- Coordinate facility operations, office upkeep, workspace access, and computer account administration.
- Assist with emergency preparedness and Emergency Control Center response activities.
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Serve as a key liaison for security-related programs, including:- Office and facility access managementControlled-access shipyard areas
- Classified material handlingHigh-volume media accountability
- Naval Base and Shipyard access requirements for employees, contractors, and vendors USAccess and Common Access Card (CAC) administration.
Required Combination of Knowledge and Skill
- High school diploma or equivalent and a minimum of 4 years of relevant experience; or
- Associates degree from an accredited college or university in a related field and a minimum of 2 years of relevant experience; or
- Bachelors degree from an accredited college or university in a related field.
Preferred Skills
- Current or previous Administrative Assistant experience.
- Proficiency with Microsoft Office Suite, including advanced Excel and PowerPoint skills, and experience using SharePoint.
- Strong written and verbal communication skills with the ability to manage professional correspondence effectively.
- Experience creating, maintaining, and updating websites or intranet sites.
- Experience coordinating employee travel arrangements and relocation logistics.
- Strong attention to detail and organizational skills.
- Administrative Assistant or Office Manager experience, including budget administration and process improvement initiatives.
- Self-motivated with the ability to work independently and take initiative.
- Proven ability to prioritize multiple responsibilities, make sound decisions, and manage daily office operations effectively.
- Demonstrated success working collaboratively in a team-oriented environment.
Compensation and Benefits
- Health, Dental, Vision & Voluntary Benefits
- Disability, Life & Accident Insurance
- 401(k) Savings program & Capital Accumulation Plan
- Personal & Medical Time Off
- Paid Parental Leave
- Flexible Work Schedules
- Tuition Assistance for Eligible Employees
- Student Debt Benefit Personal Time Off Sell Program
- Employee Assistance Program (EAP)
- Wellness Program
- Visit us online to view all NNL benefits!
Pay Range
Salary information provided is a general guideline only. Annual salary is based upon candidate experience and qualifications, as well as market and business considerations.
The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP), a wholly owned subsidiary of Fluor Corporation. Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. FMP employees also have an established presence at numerous shipyards, satellite, and vendor locations.
For more than 75 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier fleets. The Naval Nuclear Laboratory is a national asset solely dedicated to the Naval Nuclear Propulsion Program. We rely on the dedication and innovation of our nearly 8000 engineers, scientists, technicians, and support personnel.
All candidates must be U.S. citizens. Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter. FMP is a government contractor and maintains a drug free workplace and workforce. All candidates must be able to pass a drug test in compliance with FMP company policy and 10 CFR 707. Marijuana is a Federal Schedule I controlled substance and illegal under Federal Law. Therefore, FMP is required to test for marijuana.
Fluor Marine Propulsion, LLC is an Equal Opportunity Employer, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law.