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Grants Manager

City of Urbana
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Grants Manager
 
Starting Salary Range:          $92,003.32 – $121,904.40 annually

 

Job Type:                               Full-time, Exempt, Civil Service

 

 

Position Summary:

The Grants Manager is responsible for administration of affordable housing and community development programs funded primarily with Federal and State grants, including, but not limited to, Community Development Block Grant, (CDBG) HOME Investment Partnerships, Supportive Housing, Housing and Homelessness Innovations Grant Program, Illinois Department of Human Services funding, housing rehabilitation grants, and first-time homebuyer programs. Functions include preparation and implementation of a multi-year Consolidated Plan, Annual Action Plans (AAP), Consolidated Annual Performance and Evaluation Reports (CAPER), and preparation and administration of the division budget, oversight of programs administered by division staff, and compliance with Federal, State, and local grantor requirements.  Provide staff support to the Community Development Commission and City Council.

 

Essential Duties Include:

  • Actively support and uphold the mission and values of the City of Urbana. 
  • Provides leadership to the Grants Division by planning, organizing, and leading all affordable housing and community development programming and activities for the division. Responsible for managing all aspects of the HUD federally funded programs, including but not limited to financial management and budgeting, data collection and reporting as required by HUD, managing subrecipients, and preparing the multi-year Consolidated Plan and Annual Action Plan. 
  • Develops and regularly updates comprehensive housing strategy for the City, working with partners in the local affordable housing development community.
  • Advances the City's community development priorities by fostering strategic partnerships with key stakeholders, including but not limited to the Housing Authority of Champaign County (HACC); state and federal agencies; non-profit community development corporations; and financial institutions.
  • Administers contracts relative to housing and community development initiatives.
  • Actively promotes the development of affordable housing opportunities throughout the City.
  • Manages and oversees administration of affordable housing and community development grant programs by division staff; responsible for program design and development, preparation of grant applications including applications for annual entitlement grants, design and management of record keeping systems, delegation of program management activities to division staff, monitoring of staff and program performance, preparation and submittal of performance reports, and compliance with federal, state, and local grantor requirements.
  • Manages funds necessary for program performance through negotiation of grant agreements, negotiation of financial agreements, and maintenance of financial and accounting records.
  • Prepares and causes implementation of a public participation plan in accordance with federal guidelines; facilitates public hearings related to division activities. Designs and implements a community outreach program necessary for the accomplishment of division goals; interacts with community residents; coordinates with other local agencies and organizations with regard to affordable housing and community development programs; maintains close communications with Social Service and other governmental agencies. Staffs the Community Development Commission through ensuring the preparation of monthly agendas and meeting packets, attendance at Commission meetings, preparation of correspondence on behalf of the Commission, orientation of new Commission members.
  • Oversees the preparation of and/or prepares agreements and contracts including, but not limited to, construction contracts, grant agreements, and financial documents, for review and approval by the Legal Division.
  • Coordinates preparation of the multi-year Consolidated Plan; develops and implements a schedule for preparation of the annual action plan; facilitates public hearings in connection with the plan; drafts the plan, including recommended affordable housing and community development strategies, for review and approval by the Community Development Commission and City Council.
  • Manages the small business, property, and housing loan portfolio, ensuring timely loan repayments; prepares and executes mortgage releases, subordination agreements, assumption agreements, and related documents on behalf of the City with respect to the loan portfolio.
  • Supervises and evaluates Grants Division staff; provides for staff training and professional development as needed; handles matters pertaining to job performance. 
  • Prepares the annual division work plan and monitors its implementation by division staff.
  • Oversees use of the private activity revenue bond allocation for housing-related projects; prepares bond documents and intergovernmental agreements for review by Community Development Commission and City Council.
  • Manages the Grants Division budget and assists in annual budget preparation; reviews and approves weekly purchase orders and invoices related to division activities.
  • Represents the City on various Champaign County Community Services interest groups.
  • Coordinates with the Housing Authority of Champaign County on various matters pertaining to the City, including redevelopment projects. Attends Housing Authority Board meetings as necessary.
  • Coordinates with HUD field representatives, responds to monitoring needs, and proactively avoids audit findings.
  • Coordinates with representatives of the Illinois Housing Development Authority on issues related to Urbana and Champaign County. 
  • Represents the division before the Community Development Commission and City Council on matters pertaining to division activities and programs; prepares, reviews, and presents reports to boards and commissions as required. 
  • Approves grant fund draws, including draws through the Integrated Disbursement and Information System and Letter of Credit Control System.

 

Required / Minimum Qualifications:

  • A Bachelor’s degree in Urban Planning, Public Administration, Housing Management/Development, Human Services, Social Services, or a closely related field.
  • Five (5) years of progressively responsible, related professional experience, including at least (2) years of supervisory experience. 
  • Experience with HUD reporting systems including IDIS (Integrated Disbursement & Information System) and eLOCCS (Line of Credit Control System).
  • Must meet all HUD requirements.

 

 

Preferred Qualifications:

  • Master’s degree in Urban Planning, Public Administration, Housing Management/Development, Human Services, Social Services, or related field.
  • Relevant professional certification.

 

For a complete list of duties and qualifications, please refer to the job description.