Assistant Project Manager
Purpose
Provide project management support through coordination, tracking, documentation, and administrative oversight to enable Project Managers to effectively deliver construction projects on schedule, within budget, and in compliance with contract requirements.
Job Summary
The Assistant Project Manager supports the Project Manager and Senior Project Manager in the execution of construction projects by managing documentation, tracking key project metrics, coordinating communications, and assisting with cost and schedule controls. This role is detail-oriented and critical to maintaining project organization and information flow.
Role Ownership & Accountability
The Assistant Project Manager owns and is accountable for the following support functions:
- Project documentation and recordkeeping
- Submittal and RFI tracking and routing
- Change order documentation support
- Budget and cost tracking assistance
- Schedule updates and milestone tracking
- Coordination of internal and external communications
Essential Job Duties
- Maintain organized and complete project files, logs, and documentation.
- Track submittals, RFIs, and approvals; follow up to ensure timely responses.
- Assist in preparing change order documentation and supporting cost backup.
- Support budget tracking and cost-to-complete updates under PM direction.
- Assist with schedule updates and milestone tracking.
- Coordinate project correspondence and meeting documentation.
- Attend project meetings and prepare meeting minutes as required.
- Assist with invoice coding, review preparation, and documentation.
- Support material tracking and delivery coordination.
- Assist with closeout documentation, including as-builts and turnover packages.
- Communicate project status updates to the Project Manager as needed.
- Perform additional project support tasks as assigned.
Supervisory Responsibilities
- No direct supervisory responsibilities
- Works under the direction of Project Managers and Senior Project Managers
Required Qualifications
- Knowledge of construction project processes and documentation
- Strong organizational and time-management skills
- Proficiency with standard office and project management software
- Ability to manage multiple tasks with attention to detail
Preferred Qualifications
- Prior construction or project coordination experience
- Familiarity with project scheduling or cost reporting systems
Physical Demands & Work Environment
- Combination of office work and periodic job site visits
- Exposure to active construction site conditions as required
- Ability to comply with PPE requirements
Schedule & Travel Expectations
- Full-time position with occasional extended hours
- Local travel to job sites may be required
Compliance Statement
This job description describes the general nature and level of work performed and is not an exhaustive list of all duties. Responsibilities may change based on business needs. The Company is an Equal Opportunity Employer.